Declarations must be lodged in the prescribed forms at the entry point, accompanied by the bill of lading, commercial invoice, packing list, insurance, SGS Report of Findings where applicable, and other documents if required, e.g. licenses, certificate of origin, etc. Lodgement fees for imports or exports are $40.

The full declaration has 46 data fields but only 27 are used for keying national statistics. (GDCE 2003)

The approval flow is as follows: (1) approval document accompanied by a set of original supporting documents is submitted to Control Office at headquarters, (2) all documents are registered and given a rotation number, (3) documents are submitted to Director, (4) Director signs 3 copies of approval, (5) one copy stays at Control Office and two go to entry checkpoint, (6) regional office receives approval documents and photocopies them for its records, (7) two original copies go to checkpoint, (8) checkpoint photocopies and keeps for local records, and one copy goes to importer, (9) one copy is attached to the entry and returned to Control Office. (GDCE 2003).