Introduction

A Certificate of Origin (C/O) is an official document used to certify the products originated, wholly obtained, produced or manufactured in a country. It is generally an integral part of import documents required by the imported countries.

At the time of carrying out the formalities for exporting the products under preferential treatment, the exporter or his authorized representative shall submit a written application for the Certificate of Origin together with appropriate supporting documents proving that the products to be exported qualify for the issuance of a Certificate of Origin.

There are two type of Certificate of Origin:

  • Non-Preferential
  • Preferential

Countries Required C/O

  • Cambodia issues various different types of Preferential Tariff Certificate of Origin:
  • ASEAN-Australia- New Zealand: Certificate of Origin form AANZ
  • China: Certificate of Origin form AC
  • India: Certificate of Origin form AI
  • Korea: Certificate of Origin form AK
  • Japan: Certificate of Origin form AJ
  • Vietnam: Certificate of Origin form S
  • General System of Preferences (LDC and LLDC): Certificate of Origin form A
  • Non-Preferential Tariff: Can be issued using Certificate of Origin form N

How to apply for C/O

The exporters need to apply for C/O at the Export-Import Department, Ministry of Commerce. The procedures of the application for Certificate of Origin could be found in Prakas No. 112 MOC/SM 2013 on Revision of Certificate of Origin Issuance Procedures.

(Article 4)

The procedures of the application for Certificate of Origin shall be set as follows:

1- Export by sea

A. Garment goods, textile products, footwear and other commodities (apparels) such as bag, hat etc.

  • Application form for Certificate of Origin by the company
  • A copy of cheque proving the payment of administrative fee and Export Management Fee
  • A receipt of payment of public service fee
  • Invoice
  • Packing list
  • Bill of Lading
  • Joint Inspection Report of the exported textile goods by the GDCE and General Department of CAMCONTROL
  • Cambodia Outward Declaration
  • Company’s Letter of Authorization of its representative

B. Other products other than garment, textile, footwear and apparels

  • Application form for Certificate of Origin by the company
  • A copy of cheque proving the payment of administrative fee and Export Management Fee
  • A receipt of payment of public service fee
  • Invoice
  • Packing list
  • Bill of Lading
  • Cambodia Outward Declaration
  • Certificate of Quantities of export goods by CAMCONTROL (CQ)
  • Customs Declaration by the GDCE (CD)
  • Company’s relevant documents that can prove the origin of the goods
  • Export license (for goods required to have export license)
  • Company’s Letter of Authorization of its representative

C. Goods of small handicraft and agriculture

  • Application form for Certificate of Origin by the company
  • A copy of cheque proving the payment of administrative fee and Export Management Fee, if required by any regulation
  • Invoice
  • Packing list
  • Bill of Lading
  • Cambodia Outward Declaration
  • Certificate of Quantities of export goods by CAMCONTROL (CQ)
  • Customs Declaration by the GDCE (CD)
  • Company’s relevant documents that can prove the origin of the goods (in case of milled rice and agricultural products in which some are sensitive)
  • Company’s Letter of Authorization of its representative

D. Goods of garment with multi-cam color, green color (dark green color) and army green color

The procedure and documents required for the export and import of this type of goods shall be implemented in accordance with the Prakas of the Ministry of Commerce which is in effect.

2- Export by air

A. Garment goods, textile product, footwear, and other commodities (apparels) such as bag, hat etc.

  • Application form for Certificate of Origin by the company
  • A copy of cheque proving the payment of administrative fee and Export Management Fee
  • A receipt of payment of public service fee
  • Invoice
  • Packing list
  • Company’s Letter of Authorization of its representative

After having exported the goods, the following documents must be submitted further:

  • Airway Bill
  • Joint Inspection Report of the exported textile goods by the GDCE and General Department of CAMCONTROL
  • Cambodia Outward Declaration

B- Goods of small handicraft and agriculture

  • Application form for Certificate of Origin by the company
  • A copy of cheque proving the payment of administrative fee and Export Management Fee, if required by any regulation
  • Invoice
  • Packing list
  • Company’s Letter of Authorization of its representative

After having exported the goods, the following documents must be submitted further:

  • Airway Bill
  • Joint Inspection Report of the export goods by the GDCE and General Department of CAMCONTROL
  • Cambodia Outward Declaration

3- Garment goods, textile product and product made of leather and other products that are transported by truck across Cambodian border to be shipped later by air in the neighboring country (Land-Air)

  • Application form for Certificate of Origin by the company
  • A copy of cheque proving the payment of administrative fee and Export Management Fee
  • A receipt of payment of public service fee
  • Invoice
  • Packing list
  • Report by production inspection officers and export products required to have at least 50% of the total quantities applied for export (for goods applied for export in a large quantity) and at least 20% for goods applied for export in a small quantity, which the factory can finish the production within only 2 days.
  • Company’s Letter of Authorization of its representative

Within 30 days at the latest after obtaining the Certificate of Origin, the exporter must submit further the following documents:

  • Airway Bill
  • Joint Inspection Report of the exported textile goods by the GDCE and General Department of CAMCONTROL
  • Cambodia Outward Declaration

4- Export by truck

A- Garment goods, textile product, footwear and other commodities (apparels) such as bag, hat etc:

  • Application form for Certificate of Origin by the company
  • A copy of cheque proving the payment of administrative fee and Export Management Fee
  • A receipt of payment of public service fee
  • Invoice
  • Packing list
  • Joint Inspection Report of the exported textile goods by the GDCE and General Department of CAMCONTROL
  • Cambodia Outward Declaration
  • Company’s Letter of Authorization of its representative

B- Goods of small handicraft and agriculture

  • Application form for Certificate of Origin by the company
  • Invoice
  • Packing list
  • Bill of Lading
  • Cambodia Outward Declaration

After having exported the goods, the following documents must be submitted further:

  • Certificate of Quantities of export goods by CAMCONTROL (CQ)
  • Customs Declaration by the GDCE (CD)
  • A copy of cheque proving the payment of administrative fee
  • Proof document proving the origin of the goods that the company buys (in case of milled rice and agricultural products in which some are sensitive)

(Article 5)

The total timeframe must be set at the maximum of 16 hours of working hours for the technical department at the Ministry of Commerce, Single Window stationed at the Council for the Development of Cambodia and the Ministry of Commerce’s representative offices stationed at special economic zone administration and this timeframe of the process of Certificate of Origin issuance does not include the timeframe for preparing document and formality by the company or legal representative of the company. The total timeframe above is allocated on an actual basis for officers relevant to the production work and can be revised by the Minister of Commerce if necessary and when the automatic system of the issuance of Certificate of Origin is introduced officially.

(Article 6)

The inspection of the production and export goods must be conducted by technical officers of the Ministry of Commerce at the location of the production, at the place of goods collection or at the goods warehouse at the request of the company or exporter or according to the necessity of the technical department in which:

  • For agricultural goods and products processed out of produce: the inspection must be conducted before applying for Certificate of Origin. If necessary, the company or exporter who used to be permitted for export several times already can make a request to the Minister of Commerce for an inspection after applying for Certificate of Origin.
  • For garment goods, textile and product made of leather: the inspection must be conducted after applying for Certificate of Origin but not later than 30 days from the day of the issuance of Certificate of Origin.

(Article 7)

The collection of revenues from the Administrative Fee must be made by cheque at the Accounting Department of the Ministry of Commerce in accordance with the Joint Prakas 985 MEF dated 28 December 2012 on Public Service Provided by the Ministry of Commerce.

The collection of revenues from Export Management Fee (EMF) must be made in accordance with the Joint Prakas between the Ministry of Commerce and the Ministry of Economy and Finance which is in effect.

(Article 8)

The payment of public service fee must be made in accordance with the Joint Prakas 985 MoEF dated 28 December 2012 on Public Service Provided by the Ministry of Commerce.

(Article 9)

The General Department of International Trade has a role as focal point by having the Trade Preferences Department as its aide in checking, searching, verifying and clarifying the accuracy of the Certificate of Origin in case there is any question by the import country. The detailed procedure related to the inspection and preparation of clarification documents will be determined by a separate Prakas of the Ministry of Commerce.

(Article 10)

The procedures of stock matching between the imported raw materials and the exported goods must be conducted at the Trade Preferences Department in accordance with the Sub-decree 91 ANKr.BK dated 01 August 2007, Instruction of the Ministry of Commerce 0051 MOC/SM 2011 dated 10 January 2011 and Trade Facilitation Policy of the Royal Government.

(Article 11)

The exporter must hurry to apply for Certificate of Origin and fulfill the obligation of payment to the national budget not later than 30 days after the goods have been exported, counting from the date recorded in the Joint Inspection Report by the GDCE and the General Department of CAMCONTROL.

The exporter who is late or fails to fulfill the formality of applying for Certificate of Origin must receive a fine or a temporary suspension of export. The Ministry of Commerce will check the possibility of re-allowing the export when the exporter has fulfilled the formality of applying for Certificate of Origin and has made due payments to the national budget and pay all fines.

Fee of Applying for C/O

Generally, the companies that apply for C/O need to pay for Export Management Fee (EMF), Public Service and Administrative Fee. The payment is illustrated as below:

C/O PUBLIC SERVICE FEE EMF
Form N 38 USD Annex 1 of Prakas No 1643 MEF dated 16 December 2014 on amendment of public services
Form A 58 USD
Other forms 58 USD

For garment products under 2,000 PCS or Footwear under 200 PRS:

C/O PUBLIC SERVICE FEE EMF
Form N 18 USD Annex 1 of Prakas No 1643 MEF dated 16 December 2014 on amendment of public services
Form A 23 USD
Other forms 23 USD

EMF is varied according to the products and exception for export of products at the value under 6,000 Euro for European countries and under 800 USD for other countries.

Schedule to Launch the Automation System

Ministry of Commerce establishes the automation system to facilitate the business of the private sector. One of the main components of Automation System is the online application of C/O. The C/O Application Online is on the trial from June 15, 2014 for the companies that do registration in this experiment project. The full automation system of C/O is expected to be carried out in early second semester of 2015. We strongly encourage all exporting companies to register to use this automation system.

Contact Information

http://www.moc.gov.kh/en-us/certificate-of-origin